• Job Type: Full Time
  • Experience:  Event experience operations 1-2 years
  • Education: 
  • Location: Conshohocken, PA

Aardvark Event Logistics is the undisputed leader in the fast paced experiential marketing industry. We work with the largest brands in the world (and their agencies) and have a unique family culture you won’t find anywhere else. We’ve grown tremendously over the past few years and our future looks even brighter. In fact, we’re almost finished building a brand new multi-million dollar headquarters just west of Philly in Conshohocken.  

We're looking for a Program Coordinator to join our rock star Tour Operations team. This is an entry level opportunity for an individual willing to roll up their sleeves, work hard and learn our business from the ground up.  There is plenty of upside growth potential for the right person!  If you're looking for a challenging and rewarding position in a fun, fast-paced, rapidly growing organization, this could be the job for you! The  Program Coordinator will support a team that functions as "mission control" for our mobile tour operations in cities across the US.  You'll work directly with program management, field tour staff and internal teams to support operations and ensure 100% customer satisfaction.

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core Responsibilities


  • Provide administrative/process compliance support – review timesheets, expense accuracy/compliance, incident reporting
  • Identify event locations, book permits, coordinate security and other required add-ons
  • Facilitate processing certificates of insurance, as needed
  • Maintain weekly reporting, activation tracking, prep and organize training materials
  • Monitor event handoff and fleet inspection compliance
  • Book travel, coordinate shipping and receiving

 

Experience / Qualification


  • Qualified candidates should have events experience
  • At least 1-2 years of experience working on a team supporting operations
  • Project management experience with a foundation in process/procedures
  • Experience in a customer-facing role
  • High level of attention to detail
  • Strong communication skills
  • Strong computer skills with spreadsheet-based reporting capability. Very proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Suite
  • Must be self-motivated and reliable, with the ability to prioritize management of multiple competing demands with minimal daily supervision
  • A true team player – willing and able to assist with whatever is needed on short notice - including ability to put in long hours, some weekends and fill in for drivers when needed

If you are passionate about what you do, and are up for a challenge, we want to hear from you!

Aardvark Event Logistics, Inc is an equal opportunity employer.